Why are venue staff so important in events?
If you are organising an event, there are so many things you need to plan out. From venue location and guests to refreshments and entertainment, there are endless aspects to consider during your planning.
One of the key elements you will definitely need to plan for are the staff that are going to be at your event to ensure that the occasion runs smoothly. Venue staff are a huge part of your event, but what exactly is their role? We discuss what the role of venue staff is and how they may benefit your event.
Venue staff roles
Venue staff are an important part of any event. They are responsible for many different parts of an event and without the work of the venue staff, your event will be impossible to run.
The number of venue staff you will require will depend on the type of event you are planning on running as well as the number of guests that will attend. Below we outline some of the different roles venue staff have at events.
Greeting guests and manning the doors
One of the most important roles of venue staff is to greet all the attendees and guests at the door. Greeting your event’s attendees with a cheery hello accompanied with a smile is very important to help give a good first impression to your event. Your venue staff are also there to help man the doors and check tickets as your guests arrive. You may have a ticket scanning system that your staff will use or, for smaller events, your guests may show an email or paper ticket to get in. The venue staff are an important part of this as they help to keep the queues of your guests down and help with the security of the event.
Setting up venue equipment
Another important role of venue staff is to help set up the venue’s equipment. This could include the seating area for the guests, the stage for the speakers/entertainment, the sound, the lighting and any other area that may need some attention before the guests arrive.
Venue staff play an important role in every event's success. Ensuring that the venue staff are well briefed and on hand to set everything up in advance of the event will result in the event going as planned on the day. It will also allow for any pre event problems to be ironed out before attendees arrive.
Serving food and drinks
Serving refreshments is another key role of venue staff for any event. Whether you are running a conference, meeting, celebration or festival, having food and drink is an essential part of any event and often one of the first things attendees will remember! It is therefore critical to get this part spot on!
Venue staff play a big role by ensuring the service of the food and drink is up to a high standard for both guests and staff and suppliers who help bring the event together. Making sure there are plenty of refreshments and serving them with a smile, whether that be at a bar or during table service, is one of the main roles of a member of venue staff.
Ensuring organisation and cleanliness
A final major role of venue staff is to ensure the whole event is organised to a high standard and that cleanliness and safety remains consistent throughout the duration of the event. This could be anything from ensuring that the floors remain clean and any spillages are cleared up quickly, to making sure that each speaker is running on time to keep everything running smoothly.
After all, the timing, safety and comfort of all attendees is paramount for any event and being highly organised will help contribute towards this.
The role of venue staff is incredibly important to help you run a successful event and improve your reputation as a company. At S3K we are on hand to help you find the best venue staff to help you out with your next event. To find out more and discuss your options, get in touch with our team of event experts.